Unfortunately, I’m beginning to think there is no decent GTD software for Windows.

I don’t want anything that integrates with Outlook. I don’t use Outlook.

I want something standalone. Plain and simple. Something where I can create tasks, organize them into projects, tag them into contexts and filter them a million different ways.

Searching on the web keeps pointing me towards Tudumo, which, frankly looks awesome on paper (I mean on the web). I also feels pretty good when you install it.

Now try creating 639 tasks (basically I copy/pasted a part of my todo list for b2evolution) and the thing turns into a slow bloated .NET application nightmare.

Who needs a todo list manager when you only have 10 things to do anyway ?

Comments from long ago:

Comment from: Richard

Ouch :) Sorry ‘bout that - there is a focus on <200 items and making that slick as possible (wrapping text/auto-height - costs processor time), but I have tested it up to 500 items so maybe I should re-check.

Possible fix - add some tags and restart so not everything is visible at the same time. Tudumo only generates controls when they’re first used so if not all are visible/loaded then it should speed up.

2008-03-31 10-06

Comment from: François Planque

Richard it is “workable” when the view is filtered down by some tag. However, whenever I change the filtering I have to wait again. It is definitely slick but it is extremely inefficient when you have more things to do.

2008-03-31 14-58

Comment from: Kevin Crenshaw - Executive Time & Task Coach

So far, we’ve researched 101+ GTD software apps on almost all platforms. The results are maintained here (click link above):


New titles and verified features are added almost daily.

Some of these titles do well with large numbers of tasks. You should ask the Resident Geek (link on page) to do a review specifically for non-Outlook apps that do well with lots of tasks.

We do this research to support our coaching and training services.

P.S. New dimensions of information will be added soon that may help even more, so check back. Let us know if this helps you find what you’re looking for. Suggestions are appreciated.

2008-04-22 05-46

Comment from: Richard

I’ll work on it! I think there are a few quick-wins I can get in indexing larger data sets. Thanks for the pointer.

2008-04-23 18-45

Comment from: Pete Wright

Keep watching! After switching back to the PC from the Mac I have a ton of things I miss from the two big hitters of GTD (namely Kinkless and OmniFocus). I’m working on a remedy to this particular itch that I’ll announce within the next couple of months.

2008-04-30 19-40

Comment from: Jordan Sherer

Don’t stray too far from the Mac world ;)

I had been using TaskPaper for the Mac for some time, but there wasn’t a windows alternative. So, I released TodoPaper, a lightweight GTD tool. Check it out here:


Best, Jordan

2008-05-06 18-35

Comment from: dan

For implementing GTD you might try out this web-based application:


You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar. A mobile version is available too.

As with the last update, now Gtdagenda has full Someday/Maybe functionality, you can easily move your tasks and projects between “Active”, “Someday/Maybe” and “Archive”. This will clear your mind, and will boost your productivity.

Hope you like it.

2008-06-06 11-15

Comment from: dan

With the new added iCal feed, now you can subscribe to Gtdagenda with third party services like Google Calendar or Apple iCal, and stay up-to-date with your Gtdagenda tasks.

2008-07-03 22-25

Comment from: Shafqat Ahmed

I can feel what you are saying. I tried almost all of the GTD softwares on windows, and none worked for me. I hate outlook, use thunderbird instead. I did not want any email based solutions either. Nothing worked for me. But recently I am getting things done with TodoList, a open source free software. The best thing is that it is fully keyboard friendly and I dont have to touch the mouse.

I loved it so much that I wrote a blog post about it. You might find it helpful.


2008-07-05 08-44

Comment from: Jimy

Wouldn’t it make sense for you to use an online app ?

Myself, I’m having good experience with http://www.taskwriter.com when it comes to speed.

2008-07-17 22-28

Comment from: Andrew

I’ve recently released a personal database program, which can also be used as GTD -


No slowdowns on 1000s of records, might be the one you’re looking for.

Best wishes,


2009-03-07 19-32

Comment from: harry

You may want to check out http://www.GoalsOnTrack.com, a very nicely built web app designed for tracking goals and todo lists, and has time tracking. It’s clear, focused, easy to navigate, worth a try.

2009-05-19 18-56

Comment from: Sean

http://doit.im would be a good choice for Windows, it’s free and build on Adobe AIR

2009-10-08 05-09

Comment from: Jan

You can try our new software GTD Tree, maybe it will fulfill your needs …

2009-11-06 13-48

Comment from: mike

I wrote ‘Get It Done’ which is an easy to use web based task and project manager. If you have an iPhone you can sync your tasks too.


2009-12-29 20-28

Comment from: giovanni

for windows i use


2010-01-08 19-17

Comment from: Marketroid

Francois, I agree with you that it is really hard to find decent GTD Software :( Some tools are too simple and others have nothing common with GTD tasks.

All guys here have already mentioned some basic GTD tools.

Read this article -


It should give you some fresh ideas.

2010-01-28 13-56

Comment from: Ashley

Try uTodo(Free)/uOrganized… you may like them.

2010-05-06 04-36

Comment from: Chris

Does it have to be Windows App? I use Nozbe and although it is a web app, I can access from just about any type of computer, from anywhere, including any smart phone.

It closely follows GTD with Projects, Contexts, Next Actions, and Inbox.

Nozbe has a great feature of allowing you to email yourself tasks (or forward emails) to your to do list.

Additionally, you can bulk enter your tasks.

There is an offline version in the works, but not yet released. When that happens, it should answer all of your requirements.

2010-06-08 00-55

Comment from: Productivity Scientific

Take a look at GTD Timer - it supports David Allen’s Two Minute rule as well as many other techniques for GTD followers like Pomodoro Technique. It is highly customizable, optimized for control with keystrokes and has unique feature called “presets”.

2010-07-25 09-28

Comment from: Brisbane SEO Guy

And that, dear sir, is why we get Macs :) even just the iMac calendar will do for that kind of work, and fully functioning even with all my tasks, and I run four businesses!

2010-08-12 04-44

Comment from: Laura Brisbane

That’s why you should get a Mac - just the calendar alone allows you to input hundreds of tasks and events and everything :)

2010-09-28 03-22

Comment from: Maurice Favre

We developped a Personal Information Manager application, PROACTIME,which is close to the GTD approach but adds the management of all needed resources to manage one’s activities. Please study the free trial version.

Our site will be completely new designed soon

2011-03-20 12-18

Comment from: minipixu

I wish things (GTD mac software) would release on Windows. Things is pretty good on my Mac.

2011-07-27 12-36

Comment from: Peteredhair

The Mac is indeed an excelent platform that potentiats great apps. Things app, for the mac is also great and my choice for the mac and ipad. For windows i use GTD-Free http://gtd-free.sourceforge.net/, not pretty but is a real GTD tool, simple and efective.

2012-06-12 00-50